Cleanup
QuickBooks Cleanup Services
Cleanup is not just about fixing old transactions. It is about getting to numbers you can rely on and keeping them that way.
We repair QuickBooks files that have drifted — bank feeds accepted without review, duplicated income, an overgrown chart of accounts — and leave behind a structure that stays clean.
The problem
The file works, the reports do not
QuickBooks makes it easy to record something. It does not enforce recording it correctly. Over a few years, accepted bank feed suggestions, one-off accounts, and unreviewed journal entries quietly reshape the reports.
The symptoms are familiar: negative balances that make no sense, an equity section nobody can explain, income that appears twice when payments are deposited, and a profit number the owner does not believe.
Signs you may need this
- Bank feeds were accepted in bulk without review
- The chart of accounts has hundreds of accounts, many unused
- Undeposited funds or opening balance equity keeps growing
- Reconciliation reports show large unexplained discrepancies
- Sales are recorded both from invoices and from deposits
- Reports change when you run the same period twice
What we do
How the work actually runs
01
Diagnose the file
A structured review of the chart of accounts, reconciliation history, balance sheet oddities, item and product mapping, and user activity.
02
Report before we fix
A written cleanup findings summary: what is wrong, what it distorts, what it will take to correct, and what we recommend leaving alone.
03
Correct systematically
Reconciliations rebuilt, duplicates removed, misposted entries reclassified, balance sheet accounts substantiated, and equity accounts resolved.
04
Restructure the chart of accounts
A right-sized account structure that matches how you actually want to read the business, with classes, locations, or projects where useful.
05
Prevent the recurrence
Bank rules, user permissions, closing date and password, and a documented monthly process so the file does not drift again.
Deliverables
What you receive
- Written cleanup findings and correction log
- Reconciled balance sheet accounts with supporting schedules
- Restructured, documented chart of accounts
- Corrected prior-period statements
- Closing date and permission settings applied
- A short training session for your team on the new setup
Outcome
What changes
Reports become repeatable. The balance sheet stops containing mysteries. Your tax preparer stops rebuilding your numbers before they can work.
And because the structure is documented, the file stays usable after the cleanup instead of degrading over the next two years.
Best suited to
- Businesses whose QuickBooks reports no longer match reality
- Owners who inherited a file from a previous bookkeeper
- Companies preparing for financing, sale, or a lender review
- Businesses moving from self-managed books to professional support
FAQ
Frequently asked questions
Related services
Where clients usually go next
Cleanup
Catch-Up Bookkeeping Services
Catch-up bookkeeping for small businesses that are months or years behind. We rebuild the record, reconcile every account, and get you current.
Bookkeeping
Bookkeeping Services for Small Businesses
Online bookkeeping services for U.S. small businesses. Accurate coding, monthly reconciliations, and books that stay current instead of falling behind.
Reporting
Financial Reporting for Small Businesses
Management financial reporting for small businesses: clear statements, margin analysis, and KPI reporting that explains what happened and what to do next.
Next step
Discuss a Cleanup
Share your file details and we will tell you what is actually wrong with it.